Board offsite
2 nights · up to 16
from €18,000
Executive retreats · Board offsites · Leadership meetings
Twenty-four people. Three days. Zero distractions.
An estate set up for the kind of work that needs the team in one room, no commute, no spouses, and a closing dinner that resets what's possible.
The boardroom · Sixteen around a single oak table
The spec
What you get when you book the estate
| Boardroom | Seats 16 around a single oak table. Wall-to-ceiling whiteboards on three sides. 75-inch screen. |
|---|---|
| Breakouts | Two 6-person rooms in the south wing. Natural light, full AV. |
| Plenary / theater | The terrace seats 80 theater-style. The chapel seats 80 indoors as a backup. |
| Connectivity | Symmetric 1 Gbps fiber. Mesh wifi across the entire 40-ha property (yes, the olive grove). |
| AV | 75" + 65" displays, wireless screen sharing, two ceiling-mounted 4K cameras, lapel + handheld mics, recording rig on request. |
| Catering | Three meals + two coffee breaks per day. Vegetarian, vegan, gluten-free as parallel menus. |
| Sleep | 24 keys = max 48 attendees if doubled up, max 24 in singles. Most boards take singles. |
| Transfer | Round-trip from Florence (FLR) and Pisa (PSA) included. Helicopter from FLR for groups of 12+ on request. |
Three retreat formats
From a 2-night offsite to a 5-night strategic session
Leadership retreat
3 nights · up to 24
from €36,000
Strategic offsite
5 nights · up to 24
from €58,000
All formats are full estate buyout. We do not run two corporate groups at the same time.
A day, scheduled
How a working day runs
- 07:00
- Coffee delivered to your door
- 07:30
- Optional run / yoga in the olive grove
- 08:30
- Breakfast on the terrace
- 09:30
- Working session in the boardroom
- 12:30
- Lunch — light, no wine on working days
- 14:00
- Working session continues
- 17:30
- End of work. Cellar tour, walk, pool, free time
- 19:30
- Dinner under the pergola
- 22:00
- Optional fireside whisky in the library
Optional means optional. Nobody takes attendance.
Off-site activities
Four things you can layer on
Olive harvest, in season
November: pick olives at sunrise, press them by lunch, take a bottle home.
Pasta workshop
Donata teaches three shapes in 90 minutes. The team eats what it makes.
Vineyard ride
Pickup truck tour through three neighboring vineyards, ending at the smallest.
Sunrise hot air balloon
Optional team activity. Launches from a field five minutes away.
"The most productive offsite we've ever held. The pergola at sunset reframed what was possible for the firm in two days."
A New York hedge fund (board, 12 attendees) · November 2024
Real teams
Three offsites we've hosted
Anonymized framings — corporate clients value discretion.
"The most productive offsite we've ever held. The pergola at sunset reframed what was possible for the firm in two days."
"We left with the strategy we couldn't write in eight Zoom calls."
"Wifi everywhere, including the boardroom AND the olive grove. We took a working call from a stone bench and didn't drop."
Frequently asked
Before you book
Do you do single-day meetings?
No. Our minimum is two nights — anything shorter doesn't justify the trip. Day-only events for nearby groups are the exception, by negotiation.
Is there a dedicated coordinator?
Yes. Every retreat gets a dedicated coordinator from booking through departure. They sit in your final pre-trip Zoom call.
Can you handle dietary restrictions across a 24-person group?
Yes — we ask for restrictions when the room block confirms, then design parallel menus. Halal, kosher, vegan, gluten-free, allergy-specific are all routine.
What about late-night work?
The boardroom and library stay open 24/7. Coffee is on a thermos in the south wing. The kitchen leaves a small night menu.
Can spouses or partners join?
Yes, in your suite. We don't include them in catering by default — flag at booking and we adjust counts.
Is there cell coverage?
Yes — Italian carriers (Vodafone, TIM) work everywhere. The wifi is faster.
Direct billing and corporate invoicing?
Yes — net-30 invoicing on PO, or pre-payment. We handle EU VAT correctly for cross-border bookings.
Closing dinner — anything special?
Most teams ask for the chef to come out and explain the menu. The sommelier opens something old for the closing toast. We can engrave the date into the wine glass.
Send the dates and the headcount. We'll send the proposal.
or write to events@pandorahotel.example